Pat Ensor, President, called the meeting to order at 8:30 am, October 25. Committee members present: Tom Wilson, President Elect, Flo Wilson, Past President, Scott Muir, Director-at-large; Ex-Officio member: Mary Taylor, LITA Executive Director

Approved the consent agenda which included action to approve the Minutes from the Summer Executive Committee, verification of the CIPA and William R. Gordon contributions as acted on via email since the summer meeting.

Heard an update on the 2002 and 2003 Forums.

• Reviewed the 2002 Forum budget.
• The 2003 call for proposals has been posted to the Web, included in the 02 Forum book distributed to all participants, and posted to numerous discussion lists.
• Pat commented on the longer terms for the Forum Committee appointments and she indicated that getting the Forum Committee going earlier is good and she urges that we continue this schedule. This year there are plans to add a poster session; in previous years, it wasn’t possible to add anything new because of the tight planning schedule.
• Discussed registration fee policies. It was agreed that the Planning Committee Chair will continue to get complimentary registration for the Forum, the Planning Committee members and one speaker for each program will get a reduced rate of $200, and students and the press rate will continue as is.

Discussed Forums 2004 and 2005 locations: St. Louis and San Jose respectively.

Considered the Web redesign draft process proposal and request for input received from Michelle Frisque, Web Coordinating Committee chair. The process includes the Web Coordinating Committee surveying the membership and bringing several possible designs to the Board for consideration. The Executive Committee recommends the Web Coordinating Committee consider the following: establish a timeline for the redesign; put the survey form on the Web and post a notice on LITA-L asap; plan to communicate with the Committees and IGs chairs regarding the new design and the ALA CMS plans and how they may have an impact on the LITA Web site.

Ensor introduced a letter from the Steering Committee chair of the Congress on Professional Education: Focus on Library Support Staff requesting a LITA delegate to attend the Congress on May 16-17, 2003. Pat will proceed with this appointment.

Taylor brought the annual Freedom to Read Foundation contribution to the table; it was agreed to continue membership at $100.

Ensor reported on the ASAE Symposium for Chief Elected Officers and Chief Executive Officers. Pat, Tom Wilson and Taylor attended the Symposium this year. Ensor found the Symposium to be good and worthwhile. A major area that would be useful for us to think about is knowledge-based governance. Ensor distributed handouts from the Symposium; she plans to share these same handouts with the entire Board at Midwinter. Generally, as a first step, Ensor plans to move as much reporting as possible into the consent agenda to free up time during the Saturday Board meeting to include an issues dialogue.

Discussed the need for representation on the Advocacy Committee. Decided to ask the Legislative Committee to serve this function. Ensor will request that, by November 15, 2002, a Committee member be recruited to represent LITA to the Advocacy Committee.

Discussed planning activities for 2003. Tom Wilson indicated that the Board Planning Meeting typically held at Midwinter has not been scheduled for this year. The LITA Town Meeting open dialogue session is planned for Monday, January 27 from 7:30am - 9:30am.

Heard the FY02 Closing budget report from Flo Wilson, Budget Review Committee chair. $33,847 was realized as a one time deferred revenue payment for ITAL subscriptions. Without these funds, the actual net revenue would have been $13,335; we were budgeted for $13,399.

Heard the Executive Director’s report including: the FY03 goals for the LITA Office, membership recruitment plans, and the LITA Deputy Director recruitment update.

Pat Ensor announced the speaker for her president’s program is Brewster Kahle.

Reviewed the Midwinter Skeleton schedule. The Executive Committee is now meeting on Friday afternoon at Midwinter.

Reviewed and discussed Committees and Interest Groups reports. Decided reports need to go to the Committee and Interest Groups coordinators who need to be responsible for reviewing and responding to the reports.

Keith Fiels, ALA Executive Director, joined the meeting to express the need for Division support of the CIPA challenge. ALA has essentially exhausted all of its available funds for CIPA litigation; they will continue to solicit contributions from wherever possible. The Executive Committee reviewed this appeal as Budget Review Committee and decided to recommend to the Board that LITA contribute an additional $10,000 to the effort. Flo Wilson will write it up and make the motion.

Discussed the need to promote Annual Conference in Toronto as follows: post the program schedule in November, including the President’s Program, with brief descriptions; post on other division lists and to the broader community; Tom Wilson plans to compose a personal letter to post to LITA-L; alert LITA-L when the conference issue of American Libraries is available.

Discussed possible Spring Meeting dates as follows: April 11 and 12 or March 28 and 29. Taylor will contact all Executive Committee members to determine availability.

Adjourned meeting at 12 noon, October 26.