LITA | Exec. Com. Fall 2005 Minutes

Print

Library and Information Technology Association (LITA)
Executive Committee Meeting, Fall 2005
Friday, October 28, 8:30 am – 12:00 pm
Saturday, October 29, 8:30 am – 4 pm
Holiday Inn Chicago Mart Plaza
350 North Orleans
Chicago

Minutes

Present: Patrick Mullin, President, Bonnie Postlethwaite, President-Elect, Colby Riggs, Past-President, Mark Beatty, Director-at-Large, Karen Schneider, Councilor.

Pat Mullin called the meeting to order and invited changes to the agenda. The Conflict of Interest Statement policy and RFID were added.

Reviewed the June 2005 Executive Committee Minutes (2005FallEC-1) and confirmed the email vote to approve them by unanimous consent.

Reviewed the Midwinter Meeting and Annual Conference Skeleton schedule (2005FallEC-6). The Saturday morning Board meetings are officially scheduled from 8:00 to 12:30 with three break out sessions as follows:

· 8:00-8:30 Joint Chairs Meeting;

· 8:30-9:30 IG Chairs Meeting; 8:30-9:30 Committee Chairs Meeting;

· 9:30 – 12:30 Entire Board meets.

The Annual Conference will have Sunday Afternoon with LITA from 1:30 to 5 and includes:

· 1:30-3:00 Top Technology Trends,

· 3:00-4:00 Awards Reception,

· 4:00-5:00 President’s Program.

Considered possible Spring Meeting dates and selected April 21-22, 2006 in Kansas City due to the generous offer by Bonnie Postlethwaite to host several committee members and provide meeting space for all.

Colby Riggs provided the Forum 2005 debriefing and declared it to be a great success. The Planning Committee did a great job and the hotel was excellent. Having the programs’ materials up on the Web site ahead of time was wonderful. This was the first year we had the Forum reported on using the LITA blog.

Pat Mullin updated the Committee on the 2006 Forum. The call for proposals has been released and the Planning Committee is working on identifying keynote speakers.

Bonnie Posthlethwaite announced that the 2007 Forum Planning Committee chair is Mary LaMarca and almost half of the Committee has been appointed.

Taylor reported on possible sites for the 2008 Forum and two cities were identified for further consideration.

Colby Riggs reviewed the FY2005 Budget through the third close (2005FallEC-2). Both revenues and expenses were below budget for FY05. The 05 dues revenues were below budget due to the timing of the impact of the dues increase. For the first year of the increase, there are a number of members still paying at the lower rate until they renew their membership. As of April, the dues realized this year is more than the previous year. The LITA National Forum was very successful as was one of the Midwinter Workshops. LITA offered three pre-conferences in Chicago that combined netted more than budgeted. Salary/related expenses reflect a continued vacancy as a result of the early retirement program.

Bonnie Postlethwaite shared her plans for the Town Meeting agenda (2005FallEC-7). She plans to accept the offer from the Aaron Cohen Associates to facilitate the meeting. At the Town Meeting we will review the Strategic Plan and discuss actions.

Pat Mullin shared his plans for a speaker for the President’s Program at Annual Conference. He has identified a few authors and has started to approach them.

Mary Taylor presented the membership report (2005FallEC-3). Following the dues increase, LITA has experienced the predicted drop in membership of 8.16%. The membership now totals 4,054.

The Committee approved the Nominating Committee report (2005FallEC-8) by unanimous consent.

The two candidates recommended for the one-year term are Scott Muir and Karen Starr; the single candidate needed for a three-year term is Pamela Brown.

The Committee considered possible topics for the Strategic-thinking segment of the Board meeting at Midwinter and agreed to focus on education. Pat will invite the chairs of the following committees to join the Board: Education Committee, Regional Institutes Committee, Forum Planning Committee, Program Planning Committee, and Publications. Taylor will check the committee’s own schedules to minimize any time conflicts and maximize the possible attendance.

The Committee considered the list of plans with estimated costs (2005FallEC-9) for the 2006 LITA 40^th Anniversary celebrations. The Committee approved total spending up to $15,000.

The Committee discussed the recruitment process for Web Coordinator, Standards Coordinator and TER Editor. The Publications Committee will recruit the Editor position and the Board can expect a recommendation from the Committee at the Midwinter Meeting. The Executive Committee serves as the search committee for the Web Coordinator and Standards Coordinator positions. Applications for both are due November 30th. By December 19th, Pat will contact the candidates to schedule interviews on Friday of MW. All LITA Board members who are interested in interviewing the candidates will be invited to participate. Michelle Frisque and Rob Carlson will be asked to participate in the Web Coordinator interview(s); Yan Han and Tod Olson (Standards IG chair and vice chair) will be invited to participate in the Standards Coordinator interview(s).

Pat Mullin reported that the Sponsorship Task Force has been appointed and charged with reporting at Midwinter. Amira Aaron is chairing the Task Force.

The Executive Committee reviewed our charge (2005FallEC-10). No changes are recommended. Roles and responsibilities were reviewed.

The Committee reviewed the Committee and IG Reports. Only one required some action prior to Midwinter; the Top Tech Trends business meeting set up. Mark Beatty proposed that the LITA Board meet with the Committee and the panelists for a discussion on how to proceed. Mark will contact the Committee chair; Taylor will make room arrangements.

Reviewed the TTT and President Program recordings from Annual Conference. The volunteer producers are not satisfied with the video quality but will provide audio for our Web site.

Michelle Frisque joined the meeting in her role as LITA Web Coordinator and ALA Web Advisory Committee chair. Michelle brought a list (2005FallEC-11) of eight items to discuss:

1. LITA Blog location on the Web site—recommends keeping it under publications although the Blog is not under the purview of the Publications Committee and could arguably be placed in a number of categories.

2. The new CMS plans are progressing. Currently ALA is checking on the provider’s financials and if all is well, the conversion may happen between Midwinter and Annual.

3. Draft policy for members only content on the LITA Web site (2005FallEC-12); Michelle will send this recommendation to Pat for the entire Board to review and to take action.

4. Board approved Web policies need to be forwarded to the Bylaws Committee to incorporate into the LITA Manual.

5. Online Communities are now available. Colby recommends establishing a Task Force on this of early adopters for in depth usage and experimentation. Pat plans to take this to the Joint chairs meeting at Midwinter. Meanwhile, Taylor will get a community set up for the Board and one for the Executive Committee.

6. At the end of each Board meeting the Office will forward copies of the form for any new IGs established to the Web Committee as well as a notice of any IGs that were disbanded.

7. The LITA membership directory should be available any day now in the members only section of the Web site. The leaders roster will be retired.

8. Michelle will report back to the full board at Midwinter about the WAC review of the RUSA’s Challenged Content Policy.

The meeting adjourned at 3:50.

Future Executive Committee meetings:

Midwinter Executive Committee Meeting in San Antonio, Friday, January 20, 10:30-12:30

Spring meeting in Kansas City, Friday and Saturday, April 21-22, 2006