Executive/Budget Review Committee Meeting

Chicago

Friday, June 24, 2005 9:30 am -- 11:00 am, Hilton, Conference Room 5A

Minutes

Present: Colby Riggs, President, Patrick Mullin, President-Elect, Tom Wilson, Past-President, Bonnie Postlethwaite, Director-at-Large, Karen Schneider, Councilor.

Colby Riggs called the meeting to order and invited changes to the agenda. The ALA/APA certification and the Standards Coordinator Job Description were added.

Pat Mullin moved and Bonnie Postlethwaite seconded the motion to confirm the email vote approving minutes from the Spring Meeting

Colby Riggs reported on the Forum 2005 to date. Registration is open, the brochures have been sent, there is an ad in the June/July American Libraries, a message has been posted to LITA-L, and promotions continue both at and after Annual Conference. Speakers are all set. Eleven of the 12 sponsors have registered. The planning Committee is ahead of schedule and plans to meet at this Conference.

Tom Wilson reviewed the FY2005 Budget through April and the 2006 Draft Budget. Both revenues and expenses are below budget for FY05. The 05 dues revenues are below budget due to the timing of the impact of the dues increase. For the first year of the increase, there are a number of members still paying at the lower rate until they renew their membership. As of April, the dues realized this year is more than the previous year. The 06 dues projection is conservative anticipating impact from the increase in ACRL and RUSA dues.

Mary Taylor reviewed the membership recruitment and retention plan for the year, the Sunday Afternoon with LITA programming, the Comprise fundraising activity, and the skeleton schedules for Midwinter and Annual Conference next year.

Pat Mullin presented the draft Standards Coordinator position description. The Committee discussed and agreed to the $1,000 stipend to offset Midwinter and Annual Conference attendance. Recruitment for the position will begin as soon as possible with the intention of making the appointment by the end of the Midwinter Meeting 2006.

Pat Mullin reported on plans to find a Web Coordinator by the end of the Midwinter Meeting 2006. A position description will be ready by the end of July.

Tom Wilson reported on the Sponsors Task Force. He plans to write the charge for the TF. The Committee discussed possible appointments.

Colby Riggs indicated her plans to establish an Online Communities Task Force. The TF will be populated by representatives from the LITA test groups (Committees and IGs). The plan is for this group to help guide LITA groups in adopting and implementing this new tool as appropriate.

Colby Riggs reported that the Web Policy Task Force plans to submit a report after this conference.

Tom Wilson reported that the Public Library Task Force might have a report at the Tuesday meeting of this conference.

The Committee moved into closed session to conduct the Executive Director Annual Review.