LITA Board of Directors
Meeting Minutes

First session

June 23, 2006, 9:30 a.m.–12:30 p.m.
MCC 238-239, New Orleans

Presiding: Patrick Mullin, President

Present: Amira Aaron, Kristin Antelman, Mark Beatty, Michelle Frisque, Barbra Higginbotham, Maribeth Manoff, Andrew Pace, Bonnie Postlethwaite, Colby Riggs, Mary Taylor

Absent: Jennie McKee

Staff: Valerie Edmonds-Merritt

Guests: Jonathan Rothman, Dave Bretthauer, Karen Starr, Janet Swan Hill, Pat Ensor, Aaron Dobbs

TOPIC: Call to order, Announcements, and Introduction of Guests

President Mullin called the meeting to order at 9:30 a.m. with thanks to Barbra Higginbotham for agreeing to step in as Councilor. Pat introduced Jonathan and indicated that Dave and Karen planned to join us later.

TOPIC: Consent Agenda including:

• Confirmation of email votes taken since the last Board meeting:Approved Midwinter Meeting 2006 minutes (2006MW-1);
• Approved funding to cover travel expenses for new Web Coordinator orientation;
• Approved Publications Committee motion to approve new Guide on interactive technologies;
• Affirmed LITA IRC travel grant for the 2006 National Forum;
• Affirmed Awards Committees' selections;
• Approved establishing and charge for Assessment and Research Task Force
• Accept the following reports:
  • President's Report
  • Vice President's Report
  • Executive Director's Report
  • 2006 Budget Report

Postlethwaite moved and Riggs seconded that the Consent Agenda be accepted. The motion passed 10 for, 1 absent.

TOPIC: FY07 Budget

Riggs presented the FY2007 budget for approval. Colby discussed the glossary she would be creating to capture definitions for some budget categories. Pace moved and Higginbotham seconded approval of the FY2007 budget. The motion passed 10 for, 1 absent. Kristen—out

TOPIC: ALA Executive Board Liaison to LITA

Janet Swan Hill ran down a list of talking points from ALA Governance:

• Expressed thanks to those who supported the dues increase which did pass.
• New CMS being installed.
• Campaign for American Libraries letter sent to all Committees. (She will get a copy sent to us.)
• New Orleans Annual Conference registration is 10 percent less than Orlando. A discussion of summer sites ensued.
• Discussed the Emerging Leaders program.

TOPIC: Sponsorships Task Force

Amira Aaron, chair of the Sponsorships Task Force, requested an extension until Midwinter for the final report. Sponsorship Task Force moved the due date for their final report be extended to Midwinter. The motion passed 9 for, 2 absent.

TOPIC: 2006 National Forum

Mullin reported on the 2006 National Forum in Nashville. The major brochure mailing is happening while we are at conference. The Web site registration has just been activated. Ten of the 12 sponsors have registered. Three keynotes, 30 concurrent sessions, 12 poster sessions and an unofficial Wiki with a link to the LITA Blog are in place.

TOPIC: Assessment and Research Task Force

Postlethwaite has appointed Diane Bisom to chair this Task Force. The Task Force is charged with identifying where in the organizational structure to incorporate assessment of what we are doing. A report is due at Midwinter.

TOPIC: Strategic Session on Membership Recruitment

Pat Mullin introduced Pat Ensor, current member of and soon to be chair of the LITA Membership Development Committee. Pat Ensor was invited to join the Board for this strategic session focused on recruitment of new members. Prior to the meeting all received a membership report and a framework for dialogue and deliberation identifying three mega-issues. ALA plans to focus on student recruitment and LITA will want to build on those plans. Discussion continued on who to recruit, how we distinguish LITA to attract ALA members to our division, and what markets to target. The LITA MDC has an action plan in place.

Meeting continues on Tuesday, June 27 at 1:00 pm.

LITA Board of Directors
Meeting Minutes

Second session
June 27, 2006, 1 p.m.– 4:30 p.m.
MCC 238-239, New Orleans

Presiding: Patrick Mullin, President

Present: Amira Aaron, Kristin Antelman, Mark Beatty, Michelle Frisque, Barbra Higginbotham, Maribeth Manoff, Andrew Pace, Bonnie Postlethwaite, Colby Riggs, Mary Taylor

Absent: Jennie McKee

Staff: Valerie Edmonds-Merritt

Guests: Flo Wilson, Jonathan Rothman, Dave Bretthauer, Aimee Fifarek, Carrie Lowe, Emily Sheketoff

TOPIC: Announcements, Introduction of Guests

Mullin called the meeting to order at 1:00 by acknowledging the guests and noting that Carrie Lowe and Emily Sheketoff would arrive later in the meeting, and the group would pause for their presentations to the Board. Via email, Pat added three items to the agenda: Approval for LITA Guide on Making Web Sites Useful, the Library of Congress Bibliographic Structure for the Future, and the RFID report and materials.

TOPIC: Slate for spring 2007 election

Flo Wilson, chair of the Nominating Committee, reported on behalf of the Committee (Tom Wilson and Susan Jacobson). The Committee is making good progress but does not have a complete slate yet. There are two candidates for Councilor, four candidates for the two Director at Large openings, and one presidential candidate. The Committee plans to complete the slate within the next couple of weeks and will forward the complete slate to the Board at that time. Flo invited the Board to suggest names in case this year develops like last year. She will give a list of names to next year's Committee if the suggestions are not needed this year.

On behalf of BIGWIG, Mark Beatty brought to the Board and Nominating Committee the suggestion of podcasting candidate interviews. The Board charged the Nominating Committee with creating guidelines and writing interview questions and BIGWIG with working out procedures. Flo and Mark will work on the details.

TOPIC: RFID Guidelines

Aimee Fifarek, chair of the Technology and Access Committee, attended the RFID Guidelines hearing during Annual Conference. The Board received Aimee's Summary of Comments from the RFID meeting on Sunday and Kent Oliver's memo re proposed “RFID in Libraries: Privacy and Confidentiality Guidelines” plus Appendix A: Resolution of Radio Frequency Identification (RFID) Technology and Privacy Principles and Appendix B: Security and Privacy Checklist. The IFC was interested in adopting these this same day but recognized that the document was just distributed and more time may be needed. Pat Mullin asked that the adoption be postponed until the general membership is made aware and invited to comment. Aimee indicated that the PLA folks seem satisfied with the changes that had been made. Best practices is not a mandate and regular review in the future is anticipated. Aimee will find out about next steps.

TOPIC: LITA Bylaws and Organization

Maribeth Manoff, chair of the Bylaws and Organization Committee, distributed the Committee report. The following Committee motions were passed by the Board (10 for, 1 absent):

• to continue the charges with no changes for the International Relations Committee, the Membership Development Committee, and the Nominating Committee;
• to continue the Legislation and Regulation Committee charge with one correction;
• to continue the National Forum Planning Committee and Regional Institutes Committee charges as revised;
• to approve the Scholarship Committees Procedures document;
• to renew the Authority Control Interest Group (note new name and function statement), the Distance Learning IG, and the Emerging Technology;
• to disband the Electronic Publishing/Electronic Journals, Personal Computing, Secure Systems and Services, Technology and the Arts, and Internet Portals IGs;
• to approve the petition to establish a Public Libraries Technology IG;
• to rename and the new function statement for the Internet Resources IG now the Internet Resources and Services IG;
• to approve putting the draft revision of Article VIII Sections 1, 3 and 5 on the spring ballot.

The Board requested the Bylaws and Organization Committee ask the Open Source Systems IG to reconsider the function statement's last sentence. The Bylaws and Organization Committee will gather more information from the Technical Services Workstation IG. The Bylaws and Organization Committee is starting its review and revision of the LITA Manual with sections 4, 5, and 6 dealing with Committees and Interest Groups. David Altenhof will edit the Web Manual to separate policy from procedure and put the draft on the Web site for the Committee to review by Midwinter.

TOPIC: Washington Office Update

Carrie Lowe, Washington Office, distributed 10 flyers. She addressed the following issues: CALEA, E-Rate, OITP work with Gates Foundation, Successfully Networked Public Libraries (SNPL). Expressing OITP's appreciation for the LITA liaison, Tom Wilson, Carrie indicated that the Office enjoys working with LITA.

TOPIC: LITA Councilor's Report

Barbra Higginbotham indicated that as of the conclusion of sessions 1 and 2, things were quiet. Nothing compelling to LITA had been considered. The ALA/APA resolution re pay protections failed. The ALA proposed budget passed. The guidelines for selecting conference keynote speakers question was referred to the ALA Executive Committee. The Midwinter 2006 Membership Committee resolution to determine what it would take to plan a study on salary based dues was sent to BARC; at this meeting BARC submitted a report and will present a plan at Midwinter 2007. All the divisions' annual reports were distributed.

TOPIC: LITA Director at Large selected to serve on Executive Committee

Michelle Frisque recused herself. Bonnie moved and Kristin seconded appointing Michelle to serve this one year term. Motion passed: 9 for, 1 absent, 1 recused.

TOPIC: ALA Legislation and Regulation Committee resolutions

Emily Sheketoff distributed 9 resolutions from ALA's Leg/Reg Committee. These resolutions have not been received by LITA's Leg/Reg Committee. Emily identified the three most important: network neutrality, library records usage, and online social networks. Colby moved and Kristin seconded endorsing network neutrality. Motion passed: 10 for, 1 absent. Library records usage seems to be covered by the ALA Code of Ethics and Bill of Rights and the resolution seems unnecessary. All remaining resolutions were deferred to Barbra's judgment at the next days' Council meeting.

TOPIC: Library of Congress Bibliographic Structure for the Future

Deanna Marcum's letter addressing this topic was distributed. LC is establishing an advisory committee to include three people from ALA divisions. Nominations (bios and qualifications) are due by June 30.

TOPIC: New Publication proposal

The Publications Committee moved approval of a new LITA Guide, “Making Library Web Sites Useful.” With the recommendations to find a less awkward title and to coordinate this plan with the Regional Institutes Committee, the Board approved. Motion passed: 10 for, 1 absent .

TOPIC: Appreciation and recognition for outgoing Board members

Mullin presented the 40th Anniversary canvas bag with the LITA pin, mousepad, fan, and beads in it to Kristin Antelman and Colby Riggs. Bonnie presented Riggs with a personal gift as Colby completes her term as past-president.

Mullin presented the gavel to Bonnie.

The meeting adjourned at 4:30.