Executive/Budget Review Committee

2003 Annual Conference

Toronto, Ontario, Canada

Friday, June 20, 9:30 – 11:00, Novotal Toronto Centre-Suite 215

Minutes

Present: Pat Ensor, President, Flo Wilson, Past President, Thomas Wilson, President-Elect, Scott Muir, Director-at-Large, Mary Taylor, Executive Director. Absent: Barbra Higginbotham. Guest: Sue Martin

Pat Ensor, President, called the meeting to order and immediately recognized Sue Martin to present the LITA/Brett Butler Entrepreneurship Award proposal (document 2003ACEC-5). Martin stated that Butler was a charter member of LITA who died suddenly, tragically last year. The award will “recognize a librarian or library who demonstrated exemplary entrepreneurship by providing an innovative product(s) or service, designed to meet the needs of the library world through the skillful and practical application of information technology. Brett Butler represented the spirit of entrepreneurship and the accomplishment of innovation. The award is sponsored by The Gale Group to honor that spirit and accomplishment in others.” The winner receives $5,000 and a certificate. The LITA administrative fee is $1,000. The award will be presented for the first time at the LITA President’s Program at the 2004 ALA Annual Conference. Approval was moved by Tom Wilson and seconded by Flo Wilson; motion passed. Martin will take the proposal with LITA approval to the ALA Award Committee for their approval the next day. (Note: the ALA Award Committee approved the Award.)

Ensor invited additions to the agenda; hearing none, the Committee continued by confirming the email action approving the Spring 2003 meeting minutes.

Heard report from Ensor on the 2003 National Forum. The programming and poster sessions have been selected. Five of the 12 sponsors have confirmed and the Committee continues to seek additional sponsors. Registration is open on the Web site. Brochures and bookmarks promoting the Forum are available at this Conference and the brochure is being mailed immediately following Conference.

Heard report from Taylor regarding four possible sites for the 2006 National Forum location. The Committee narrowed this down to two cities. Taylor will follow up with site visits. Two possible weekends were identified: October 26-29 or November 2-5, 2006.

Discussed reports from Flo Wilson (document 2003ACEC-2) regarding the FY2003 budget (2003ACEC-3) and the proposed FY2004 budget (2003ACEC-4). Approval to take the FY2004 budget as presented to the full Board was moved by Flo Wilson, seconded by Scot Muir; motion passed.

Discussed the Board issues session plans for the full Board meeting. Tom Wilson and Muir are the facilitators. The session will start at 10:45 and last 1 hour and 45 minutes with a break.

Moved into executive session to consider the Executive Director’s annual review.

Adjourned at 11:00.