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Library and Information Technology Association (LITA)
Executive/Budget Review Committee

2004 Midwinter Meeting, San Diego
Friday, January 9, 2:00-4:00, Marriott, Executive Board Room

Minutes

Present: Tom Wilson, Colby Riggs, Pat Ensor, Barbra Higginbotham, Patrick Mullin, and Mary Taylor

Meeting was called to order at 2:10.

Discussed adding several items to the meeting agenda. 1) The IGs/Committees’ meeting reports form Tom Wilson drafted; decided to discuss this with the coordinators Lorre Smith and Jonathan Rothman at the 4:00 meeting. 2) The Web Policy Task Force future.

Moved by Pat Ensor; seconded by Pat Mullin; approved by all: Confirmed the email vote approving minutes from the 2003 Annual Conference Executive Committee meeting.

Reviewed goals of the LITA staff for the 2003/2004 program year.

Heard report from Tom Wilson that the Forum 2004 Committee met during the 2003 National Forum. Sixty-five proposals have been received and will be reviewed starting at this Midwinter. Two possible keynote speakers have been identified. Another local person is being added to the Committee. Plans are moving along well. Asked staff to explore ways to track evaluations on specific speakers for future committees to consider.

Discussed plans and received updates on the 2005 and 2006 Forums. Tom Wilson presented a spreadsheet he developed to help guide in determining registration rates. Discussed registration rates for the 2004 Forum. Moved by Pat Ensor; seconded by Pat Mullin, approved by all: The Forum 2004 rates will be $300 early bird/$350 regular for LITA members, $350/$400 for ALA members, and $440/$490 for non members, $150 for student volunteers. Colby announced that she has appointed Thomas Dowling chair of the 2005 National Forum (San Jose) Committee. The 2006 LITA National Forum will convene in Nashville at the Sheraton Downtown, October 26-29.

Heard report from Pat Ensor, LITA Budget Review Committee Chair. The FY03 final close indicated LITA’s net revenue was $44,002. Ensor proposed putting budget information on the web for LITA members only. Pat will work on specifics. Further reporting included the 2003 National Forum net at $44,708 as compared to the 2002 Forum at $33,153.

Heard report from Colby Riggs on plans for the Town Meeting. Adobe is sponsoring a buffet breakfast. Colby will start the meeting with introductions; Wilson will discuss the strategic work of the Board. Riggs will pose the following three questions for small group discussions and reporting out to all: 1) What do you like about LITA; its organizational structure and programs? What current services and/or products do you value? What new products and/or services would increase LITA’s value to you? The small groups will discuss these topics for 15 to 20 minutes and report back for 30 minutes. Then the participants will be invited to propose other issues for discussion. Each table will select a scribe and reporter.

Discussed virtual membership issues and need for all members to make an investment.

Meeting adjourned at 4:18.

Future Executive Committee meetings:

Spring Meeting dates, March 26-27, 2004, New York
AC Meeting date, June 25, 2004, Orlando