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Library and Information Technology Association (LITA)
Executive/Budget Review Committee Meeting, Annual Conference
June 23, 2006, New Orleans

Minutes

Present: Patrick Mullin, President, Bonnie Postlethwaite, Vice-President, Colby Riggs, Past President, Mark Beatty, Director-at-Large, Barbra Higginbotham, Councilor, Mary Taylor, Executive Director

Pat Mullin called the meeting to order at 9:30 with a thank you to Barbra for stepping in to complete the Councilor term. The Committee reviewed the agenda and added 1) email suggestion from Nancy Colyar, Publications Committee Chair, to increase the ITAL editor stipend and 2) Leslie Burger's letter about the Emerging Leaders program.

Riggs moved and Postlethwaite seconded motion to approve the Spring Meeting Executive Committee Minutes. Motion passed unanimously.

Heard report from Mullin on the 2006 LITA National Forum.

• The programs are pretty well set.
• Ten of a possible 12 sponsors have contributed.
• The Planning Committee will be meeting during Annual Conference.

Heard report from Riggs on the 2006 budget through April, the 2007draft budget and a new guide to the budget categories.

• The 2006 dues are on track and overall both revenues and expenses are lower than budgeted.
• Colby is developing a document to help identify what is included in the various budget categories. The intention is to create an evolving document to be added to as needed in the future.
• The 2007 budget includes the same number of Annual Conference Preconferences, Midwinter Workshops, and Regional Institutes as (?) 2006. ITAL costs are increasing and there is not enough revenue to cover additional pages. We might consider raising the advertising rates slightly.

Heard Executive Director's update.

• Taylor reported on the progress with the open staff position search. The open position has been redesigned and is now the LITA Programs and Marketing Specialist. The focus is on experience with programs, marketing, and association management requiring a bachelors degree. The position has been advertised and interviews are being scheduled to occur shortly after Conference.
• Received a Member Communications Plan listing current regular communications; this is the first step in a process to identify other possibilities.
• The Forum brochure is being distributed and the online registration is open.
• Remaining 40 th anniversary plans include:
• Continued distribution at Annual Conference of the 40 th anniversary glow badges (first distributed at Midwinter).
• The 40 th anniversary mousepads are being distributed to all members with the June issue of ITAL; extra mousepads are being distributed at the booth at Annual Conference.
• Extra pages requested by the ITAL editor (2 issues @ 64 pages as opposed to budgeted 52 pages) are being used in the June and September 2006 issues.
• The Awards Reception on Sunday will include a champagne toast and cake as well as other beverages and snacks for non-cake eaters.
• The past presidents' breakfast on Monday morning will include the picture show. Sixteen past presidents and seven board members are attending. Black bags with the 40 th anniversary logo will be given to the presidents; inside each bag the past president will find a LITA pin, mousepad, fan, and New Orleans beads in LITA colors.
• The black bags with the 40 th anniversary logo will be distributed at the National Forum in Nashville.

Postlethwaite announced that the LITA Wiki has been established. Mark Beatty will ask BIGWIG, chaired by Michelle Boule, to develop guidelines for posting to the Wiki versus posting to the Blog. Bonnie plans to encourage board officers to be more active on the blog.

Mullin announced that the RFID Guidelines (included with Kent Oliver memo and distributed prior to conference) will be addressed at hearings. Aimee Fifarek plans to attend and Mullin has asked her to report on Tuesday if she is still here. Mullin does not believe that this version answers any of PLA's concerns.

Postlethwaite reported on the establishment of two new task forces.

• The Education Working Group (includes chairs of the Education, Program Planning, and the Regional Institutes Committees) has been charged with rethinking some programs. Susan Logue is the chair and she has some great ideas. The group is meeting during this conference.
• The Assessment and Research Task Force includes Diane Bisom, chair, Jeff Treziak, Steve McCann, and Stacy Voeller of the Bylaws Committee. Part of this group's charge is to determine where assessment will live within the organization.

Reports are due from each group at Midwinter.

The Committee considered the ITAL stipend email and decided to thank Nancy and John for raising the issue. Mary reviewed the stipends offered in other divisions for their journal editors and the Committee discussed this in the broader context of other stipends offered within LITA.

Mullin distributed a copy of a letter he received from Leslie Burger regarding her emerging leaders initiative along with a copy of an American Libraries ad about the program. Many questions were articulated. Bonnie indicated she might learn more at the divisions' Vice Presidents session later in the conference.

Mullin requested that the National Forums discussion be put on the next Executive Committee meeting agenda in the fall.

The Committee moved into closed session to conduct the Executive Director Annual Review.