CHAPTER 1 - CONFERENCES
I. Conference Preparation I A. Scheduling I A 1. Overview I A 2. Midwinter Meeting Timeline I A 3. Annual Conference Timeline and Special Notes I A 4. Requests for Conference Meeting Rooms I B. General Instructions to Chairs and Coordinators I B 1. Appointment I B 2. Overview I B 3. Assign Duties to Secretary, Liaisons I B 4. Meetings to Attend I C. GODORT Hotel, reception etc. I D. Items to bring to Conference II. At Conference II A. Parliamentary procedure II B. Procedures for Submitting Items for Action II B 1. Guidelines for Preparation of Resolutions for Council II B 2. ALA Resolution Form II B 3. Guidelines for Preparation of Resolutions for Presentation to GODORT II C. List of attendees II D. Meeting Minutes II D 1. Content of Minutes II D 2. Format of Minutes II D 3. Text of Resolutions passed by GODORT at the conference/meetings II E. GODORT Policies and Procedures Manual (PPM) II E 1. Versions and Updates II E 2. Review of the PPM II F. GODORT Membership meeting II G. Approval of items at Midwinter Meeting and Annual Conference II G 1. Midwinter Meeting items needing approval II G 2. Annual Conference items needing approval II H. ALA Conference Services III. Post-Conference III A. Communication/Correspondence III A 1. Policies III A 2. Procedures III A 3. Example of Correspondence III B. Reports and Statements III B 1. Statements III B 2. Reports III B 3. Working Papers III C. Records and Archives III D. Updates to Directory, Websites, Committee Listservs IV. Between Conferences IV A. GODORT Steering Committee Reflector IV A 1. Location and Membership IV A 2. Use and Accountability IV B. GODORT Web "Records Schedule": What to Update and When IV B 1. ALL Standing or Ad Hoc Committees, Task Forces IV B 2. Committees with additional records/publication requirements IV B 3. Officers
I. Outline of Duties II. Specific functions
I. Outline of Duties II. Program Committee II A. Programs II B. Sponsorship II C. Selection II D. Publicity III. Responsibilities of Chair-Elect in appointments IV. Liaisons With Other Organizations/Groups IV A. GODORT Representatives to ALA Units IV B. Liaisons to GODORT from other ALA Units IV C. Liaisons from GODORT to Other Organizations IV D. Liaisons to GODORT from Other Organizations IV E. Other Liaisons IV F. Duties and responsibilities of liaisons IV G. Procedures for Appointments V. Appointments to GODORT Standing Committees VI. Interns VII. Attendance at Midwinter and Annual Conference
I. Duties II. Guidelines for Scheduling Meetings III. Summary of Minutes
I. Outline of Duties II. Conference Information III. Minutes III A. Reflector Minutes III B. Minutes
I. GODORT Finances II. Outline of GODORT Treasurer Duties III. Policies IV. Procedures V. Reimbursement Form VI. Chart of Accounts Summary VI A. Revenue Codes VI B. Expenses Codes
I. Outline of Duties II. Specific Functions
I. Archivist IA. Outline of Duties IB. Specific Functions II. Parliamentarian II A. Outline of duties II B. Specific Functions III. Website Administrator III A. Outline of duties III B. Specific Functions
I. Membership II. Responsibilities of Coordinator-Elect in Appointments III. Federal Documents Task Force (FDTF) III A. Purpose III B. Primary Activities III C. Organization III D. Meetings III E. Activities, Programs, and Projects IV. International Documents Task Force (IDTF) IV A. Purpose IV B. Goals/Primary Activities IV C. Organization IV D. Liaisons IV E. IFLA Representative V. State & Local Documents Task Force (SLDTF) V A. Purpose V B. Goals V C. Organization V C 1. Special Committees V C 1 a. Committee of Eight V C 1 b. Notable State & Local Documents Panel V C 1 c. SLDTF Web Committee V C 2. Work Groups/Interest Groups V C 2 a. Bibliography Interest Group V C 2 b. Documents on Documents Collection V C 3. Project Coordinators V C 3 a. State and Local Documents Column in DttP
I. Purpose II. Organization III. General III A. Award Committee Charge III B. Duties of the Committee Chair III C. Duties of Committee members III D. Meetings IV. Procedures IV A. Promoting Awards IV B. Nominations procedures IV C. Notification procedures IV D. Records IV E. Establishing New Awards IV E 1. Policy IV E 2. Form for Preparing an Award Proposal V. Award Descriptions V A. LexisNexis/GODORT/ALA Documents to the People Award V B. GODORT/ALA James Bennett Childs Award V C. NewsBank/Readex/GODORT/ALA Catharine J. Reynolds Award V D. Bernadine Abbott Hoduski Founders Award V E. W. David Rozkuszka Scholarship
I. Purpose II. Organization III. Responsibilities IV. Revisions to Bylaws IV A. Timeline IV B. Format of proposed bylaws IV C. Bylaws in Dttp V. Revisions to the PPM
I. Purpose II. Organization
I. Committee I A. Organization I B. Responsibilities I C. General Duties II. Annual Conference Social III. GODORT Hotel IV. Coordinating with ALA GODORT Liaison V. GODORT Affiliated Organizations VI. Exhibits VI A. Exhibit at Midwinter Meeting VI B. Exhibit at Annual Conference VII A. Pre-Conferences Arrangements for the Booth VII B. At Conference VII C. After Conference
I. Purpose II. Organization III. General III A. Duties of the Committee Chair III B. Duties of the Committee members III C. Meetings IV. Policies IV A. Soliciting funds from vendors IV B. Soliciting funds from individuals and private foundations V. Procedures V A. Rozkuszka Scholarship Fundraiser
I. Purpose II. Primary Activities III. Organization
I. Purpose II. Activities III. Organization
I. Purpose II. Organization III. Resolutions and Policies III A. GODORT Checklist of Resolutions. III B. ALA Policy Manual. IV. National Action Alert Network (NAAN) V. Procedures for Submitting Items for Action
I. Committee I A. Organization I B. Responsibilities I C. General Duties II. Membership Brochure III. New, Dropped, and Inactive Members IV. GODORT Affiliated Organizations
I. Purpose II. Organization III. Elected Positions III A. GODORT Officers III B.Task Force Officers III C. Committees III D Commitments for each Office IV. Overview of Elected Officers - GODORT Officers and Task Force Officers V. Procedures V A. Calendar of Activities V B. Elected Positions V C. Depository Library Council VI. Sample Correspondence VI A. Sample e-mail Confirmation to Serve VI B. Letter to Elected Nominee VI C. Sample Letter To Nominee Not Elected VIII. Nominating Committee Forms
I Organization II Responsibilities III Documents to the People (DttP) III A Responsibilities and Practices IV GODORT Website Administrator IV A Outline of Duties IV B Publications on the Web IV B 1 GODORT Policies and Procedures Manual (PPM) IV B 2. GODORT Schedule IV B 3. GODORT Directory IV C. Archiving IV D. Task Force/Committee Websites IV D 1. Homepages Guidelines V. Publications submitted to be published, distributed, or endorsed by GODORT V A. Responsibilities V B. General Policies V C. Guidelines for GODORT Authors and Units V D. Information available in Publishing through ALA VI. Notable Documents VI A. Panel and List VI A 1. Purpose VI A 2. Implementing the Program VI A 3. Kinds of Documents to be Considered VI A 4. Submitting Entries VI A 5. Judging Documents VI B. Notable Documents Panel Procedures VI B 1. Overview VI B 2. Procedures VI B 3. Suggested Timetable VI C. Evaluation Chart - Notable Documents
I. Purpose II. Membership III. Guidelines for Scheduling Meetings
PPM Authorship/Ownership
