CHAPTER 1 - CONFERENCES

I. Conference Preparation

I A. Scheduling

I A 1. Overview

I A 2. Midwinter Meeting Timeline

I A 3. Annual Conference Timeline and Special Notes

I A 4. Requests for Conference Meeting Rooms

I B. General Instructions to Chairs and Coordinators

I B 1. Appointment

I B 2. Overview

I B 3. Assign Duties to Secretary, Liaisons

I B 4. Meetings to Attend

I C. GODORT Hotel, reception etc.

I D. Items to bring to Conference

II. At Conference

II A. Parliamentary procedure

II B. Procedures for Submitting Items for Action

II B 1. Guidelines for Preparation of Resolutions for Council

II B 2. ALA Resolution Form

II B 3. Guidelines for Preparation of Resolutions for Presentation to GODORT

II C. List of attendees

II D. Meeting Minutes

II D 1. Content of Minutes

II D 2. Format of Minutes

II D 3. Text of Resolutions passed by GODORT at the conference/meetings

II E. GODORT Policies and Procedures Manual (PPM)

II E 1. Versions and Updates

II E 2. Review of the PPM

II F. GODORT Membership meeting

II G. Approval of items at Midwinter Meeting and Annual Conference

II G 1. Midwinter Meeting items needing approval

II G 2. Annual Conference items needing approval

II H. ALA Conference Services

III. Post-Conference

III A. Communication/Correspondence

III A 1. Policies

III A 2. Procedures

III A 3. Example of Correspondence

III B. Reports and Statements

III B 1. Statements

III B 2. Reports

III B 3. Working Papers

III C. Records and Archives

III D. Updates to Directory, Websites, Committee Listservs

IV. Between Conferences

IV A. GODORT Steering Committee Reflector

IV A 1. Location and Membership

IV A 2. Use and Accountability

IV B. GODORT Web "Records Schedule": What to Update and When

IV B 1. ALL Standing or Ad Hoc Committees, Task Forces

IV B 2. Committees with additional records/publication requirements

IV B 3. Officers

I. Outline of Duties
II. Specific functions

I. Outline of Duties

II. Program Committee

II A. Programs

II B. Sponsorship

II C. Selection

II D. Publicity

III. Responsibilities of Chair-Elect in appointments

IV. Liaisons With Other Organizations/Groups

IV A. GODORT Representatives to ALA Units

IV B. Liaisons to GODORT from other ALA Units

IV C. Liaisons from GODORT to Other Organizations

IV D. Liaisons to GODORT from Other Organizations

IV E. Other Liaisons

IV F. Duties and responsibilities of liaisons

IV G. Procedures for Appointments

V. Appointments to GODORT Standing Committees

VI. Interns

VII. Attendance at Midwinter and Annual Conference

I. Duties
II. Guidelines for Scheduling Meetings
III. Summary of Minutes

I. Outline of Duties

II. Conference Information

III. Minutes

III A. Reflector Minutes

III B. Minutes

I. GODORT Finances

II. Outline of GODORT Treasurer Duties

III. Policies

IV. Procedures

V. Reimbursement Form

VI. Chart of Accounts Summary

VI A. Revenue Codes

VI B. Expenses Codes

I. Outline of Duties

II. Specific Functions

I. Archivist

IA. Outline of Duties

IB. Specific Functions

II. Parliamentarian

II A. Outline of duties

II B. Specific Functions

III. Website Administrator

III A. Outline of duties

III B. Specific Functions

I. Membership

II. Responsibilities of Coordinator-Elect in Appointments

III. Federal Documents Task Force (FDTF)

III A. Purpose

III B. Primary Activities

III C. Organization

III D. Meetings

III E. Activities, Programs, and Projects

IV. International Documents Task Force (IDTF)

IV A. Purpose

IV B. Goals/Primary Activities

IV C. Organization

IV D. Liaisons

IV E. IFLA Representative

V. State & Local Documents Task Force (SLDTF)

V A. Purpose

V B. Goals

V C. Organization

V C 1. Special Committees

V C 1 a. Committee of Eight

V C 1 b. Notable State & Local Documents Panel

V C 1 c. SLDTF Web Committee

V C 2. Work Groups/Interest Groups

V C 2 a. Bibliography Interest Group

V C 2 b. Documents on Documents Collection

V C 3. Project Coordinators

V C 3 a. State and Local Documents Column in DttP

I. Purpose

II. Organization

III. General

III A. Award Committee Charge

III B. Duties of the Committee Chair

III C. Duties of Committee members

III D. Meetings

IV. Procedures

IV A. Promoting Awards

IV B. Nominations procedures

IV C. Notification procedures

IV D. Records

IV E. Establishing New Awards

IV E 1. Policy

IV E 2. Form for Preparing an Award Proposal

V. Award Descriptions

V A. LexisNexis/GODORT/ALA Documents to the People Award

V B. GODORT/ALA James Bennett Childs Award

V C. NewsBank/Readex/GODORT/ALA Catharine J. Reynolds Award

V D. Bernadine Abbott Hoduski Founders Award

V E. W. David Rozkuszka Scholarship

I. Purpose

II. Organization

III. Responsibilities

IV. Revisions to Bylaws

IV A. Timeline

IV B. Format of proposed bylaws

IV C. Bylaws in Dttp

V. Revisions to the PPM

I. Purpose
II. Organization

I. Committee

I A. Organization

I B. Responsibilities

I C. General Duties

II. Annual Conference Social

III. GODORT Hotel

IV. Coordinating with ALA GODORT Liaison

V. GODORT Affiliated Organizations

VI. Exhibits

VI A. Exhibit at Midwinter Meeting

VI B. Exhibit at Annual Conference

VII A. Pre-Conferences Arrangements for the Booth

VII B. At Conference

VII C. After Conference

I. Purpose

II. Organization

III. General

III A. Duties of the Committee Chair

III B. Duties of the Committee members

III C. Meetings

IV. Policies

IV A. Soliciting funds from vendors

IV B. Soliciting funds from individuals and private foundations

V. Procedures

V A. Rozkuszka Scholarship Fundraiser

I. Purpose
II. Primary Activities
III. Organization

I. Purpose
II. Activities
III. Organization

I. Purpose

II. Organization

III. Resolutions and Policies

III A. GODORT Checklist of Resolutions.

III B. ALA Policy Manual.

IV. National Action Alert Network (NAAN)

V. Procedures for Submitting Items for Action

I. Committee

I A. Organization

I B. Responsibilities

I C. General Duties

II. Membership Brochure

III. New, Dropped, and Inactive Members

IV. GODORT Affiliated Organizations

I. Purpose

II. Organization

III. Elected Positions

III A. GODORT Officers

III B.Task Force Officers

III C. Committees

III D Commitments for each Office

IV. Overview of Elected Officers - GODORT Officers and Task Force Officers

V. Procedures

V A. Calendar of Activities

V B. Elected Positions

V C. Depository Library Council

VI. Sample Correspondence

VI A. Sample e-mail Confirmation to Serve

VI B. Letter to Elected Nominee

VI C. Sample Letter To Nominee Not Elected

VIII. Nominating Committee Forms

I. Purpose
II. Activities
III. Organization

I Organization

II Responsibilities

III Documents to the People (DttP)

III A Responsibilities and Practices

IV GODORT Website Administrator

IV A Outline of Duties

IV B Publications on the Web

IV B 1 GODORT Policies and Procedures Manual (PPM)

IV B 2. GODORT Schedule

IV B 3. GODORT Directory

IV C. Archiving

IV D. Task Force/Committee Websites

IV D 1. Homepages Guidelines

V. Publications submitted to be published, distributed, or endorsed by GODORT

V A. Responsibilities

V B. General Policies

V C. Guidelines for GODORT Authors and Units

V D. Information available in Publishing through ALA

VI. Notable Documents

VI A. Panel and List

VI A 1. Purpose

VI A 2. Implementing the Program

VI A 3. Kinds of Documents to be Considered

VI A 4. Submitting Entries

VI A 5. Judging Documents

VI B. Notable Documents Panel Procedures

VI B 1. Overview

VI B 2. Procedures

VI B 3. Suggested Timetable

VI C. Evaluation Chart - Notable Documents

I. Purpose
II. Activities
III. Organization

I. Purpose
II. Membership
III. Guidelines for Scheduling Meetings

CHAPTER 24: - Who Has What

PPM Authorship/Ownership