External Review Panel Travel-Frequently Asked Questions
Q: How are travel arrangements for panelists handled?
A: Panel members make their own travel arrangements for the visit. They should notify the ERP chair of arrival and departure dates and times. ALA reimburses travel expenses after panelists submit an original receipt (or mileage log) with the expense report provided by the Office for Accreditation (Office).
Q: How are lodging arrangements handled?
A: The program is responsible for making hotel reservations. The ERP chair and program representatives will coordinate dates, room requirements, and local travel. Sometimes hotel rooms will be directly billed to the program. If rooms are not directly billed, the panelist pays out-of-pocket and submits the original receipt with the expense report to the Office.
Q: Who reimburses panelists for site visit expenses?
A: Panel members are reimbursed by ALA through the Office.
Q: Do panelists submit expense reports and/or receipts? If so, where do I get an expense report form?
A: Panelists must submit expense reports and original receipts within 30 days of the conclusion of travel. The Office provides expense report forms with the letter confirming the composition of the panel. A copy can also be obtained at our site or by calling the Office (1-800-545-2433, ext. 2432) or sending an e-mail request to accred@ala.org.
Q: How is the program billed for site visit costs after the review?
A: After all expense reports have been received, the Office will submit a request for an invoice. The ALA invoice generally has three lines - total travel expenses, total lodging/meals, and review fee.
|
